Privacy Notice for the Children’s Participation in Schools Website

Purpose of the Privacy Notice

This privacy notice explains how Swansea University collects, manages, and uses your personal data in relation to the use of this website. ‘Personal data’ means any information relating to an identified or identifiable natural person (the data subject).

This privacy notice adheres to the General Data Protection Regulation (GDPR) principle of transparency. This means it gives information about:

  • How and why your data will be used;
  • What your rights are under GDPR; and
  • How to contact Swansea University in relation to questions, concerns or exercising your rights regarding the use of your personal data.

Why are we processing your personal data?

As you use this website, you may be asked to provide personal information by entering it on a web page and submitting it to the University by clicking a button or link, or you may be asked to contact the University if you wish to receive any further information in relation to the research that we are undertaking.

How do we use your personal data?

We will only process your personal data when the law allows us to. In addition, we will always comply with our policies and procedures in processing your personal data. Our lawful basis for collecting your personal data is to contact you regarding your consented involvement in a the  Children’s Participation in Schools collaborative Network or in the case where you contact us to ask a question.

You can find out more information about lawful bases at the following webpage:

We will always tell you about the information we wish to collect from you and how we will use it. We will not use your personal data for automated decision making about you or for profiling purposes.

What data do we collect?

When you contact us, we will collect your name, email address and any further information that you submit as part of your query. Additionally, when you access our website, certain information you provide will automatically be recorded by the University through the use of cookies. Information collected through cookies and sessions recordings is stored and used for aggregated and statistical reporting with the purpose of improving our services. Information collected will include your IP address, browser type, and information relating to the page(s) you visited such as text typed on web forms.  Please refer to our cookies policy for further information.

Who do we share your data with?

We will share your name and email address with our partners of the Children’s Participation in Schools research project to answer your query. The partners include the University of the West England, University of Wales Trinity Saint David, and Cardiff Metropolitan University. All data shared between these partners is covered under a data sharing agreement.

How long do we keep your data for?

We will only retain your personal data for as long as necessary to fulfil the purposes we collected it for, including for the purposes of satisfying any legal, accounting, or reporting requirements.

Your Rights and how to exercise them

You have a right to access your personal information, to object to the processing of your personal information, to rectify, to erase, to restrict and to port your personal information. If you have provided consent to the Swansea University to process any of your data then you also have a right to withdraw that consent. Please visit the University Data Protection webpages for further information in relation to your rights.

Any requests or objections should be made in writing to the University Data Protection Officer:-

Mrs Bev Buckley
Data Protection Officer
Vice-Chancellor’s Office
Swansea University
Singleton Park

If you are unhappy with the way in which your personal information has been processed, you may in the first instance contact the University Data Protection Officer using the contact details above.

If you remain dissatisfied, then you have the right to apply directly to the Information Commissioner for a decision. The Information Commissioner can be contacted at: -

Information Commissioner’s Office,
Wycliffe House,
Water Lane,